Seat & Sum

Your wedding,
with room to enjoy it.

Your budget, guests and next steps, together in one wedding planner. Keep the details in hand, so you can enjoy choosing the music, bringing your people together and making the day your own.

Explore your wedding kitTake a look inside

$47, plus applicable tax at checkout · One payment · No subscription · 14-day refund

Illustrative wedding place cards on a sage linen board beside a sunlit window
A place for the people you can’t wait to see.

Works in Microsoft Excel, Google Sheets and Apple Numbers.

Read the quick-start guide

The people you love,
a place at the table.

A changed RSVP doesn’t have to mean counting the whole list again. Update the reply once and see table space and meal totals follow.

Pending guests reserve a seat, and the planner flags a table that is too full or a guest who still needs one.

Seating · Actual fileFictional demo
Actual Seating tab. Three confirmed tables are full, and three pending guests reserve seats at a table with capacity two, flagged as over capacity.
Pending replies reserve seats. Meal counts include confirmed guests.Enlarge seating preview

Know what’s paid.
See what’s next.

The venue deposit, the photographer, the final balance. Keep every amount and date together, with your next unpaid instalments in order.

See what you’ve committed, what you’ve already paid and how the remaining estimates fit the budget you chose together.

Dashboard · Actual fileFictional demo
Actual Dashboard excerpt showing total budget 30,000, committed 20,150, paid 3,200, estimated final cost 30,500 and budget left after estimates of minus 500.
Your estimates and commitments, together.Open PDF sample

Make the next choice with the figures in front of you.

Your Dashboard brings your estimates, commitments and payments together. Check where you stand before you book the next part of your day.

See the completed demo (PDF)
Dashboard · Next unpaid instalmentsFictional demo
Five actual unpaid instalments ordered by due date. An overdue 1,500 payment appears first, followed by payments of 600, 2,500, 350 and 3,000.
Swipe across to read the file.Enlarge payment preview

Give your venue
the details they need.

Your venue gets a clear guest and meal summary. You keep the budget in your own planner. The Vendor brief brings confirmed guests, tables, meals and dietary notes together.

Save just this tab as a PDF and send it. Your budget and payments stay out of it.

See the guest-list PDF sample
Vendor brief · Actual file excerptFictional demo
Actual Vendor brief summary for Alex and Sam with 18 confirmed guests, zero missing table or meal assignments, and counts for each meal.
Confirmed guests and meal totals.Enlarge preview

Your plans,
together.

A blank planner for your wedding and a separate completed demo. Yellow cells show where to type.

  1. Start here

    Your names, date, currency and budget.

  2. Dashboard

    Money, replies and the next deadlines.

  3. Budget

    Category estimates, commitments and forecast.

  4. Payments

    Every vendor, amount and due date.

  5. Quotes

    Compare three quotes before choosing.

  6. Guests

    One person per row, with meal and table.

  7. Seating

    Capacity checks and confirmed meal counts.

  8. Checklist

    Task owners, statuses and editable dates.

  9. Vendor brief

    A guest handoff without your financial tabs.

100 vendors · 300 guests · 30 tables · 100 task rows

Start with the two of you.

  1. 1

    Enter your names, date, currency and total budget in Start here.

  2. 2

    Add a vendor in Payments, including their total and any deposit already paid.

  3. 3

    Open Dashboard to see your commitments and upcoming payments.

Who’s choosing the flowers? When do invitations go out? Start with 36 suggested tasks, give each one an owner and make the dates your own. You can both see what needs doing next.

See the completed demo before you decide
First page of the included quick-start guide, with instructions for opening the planner and entering vendor payments.
Four-page guide · Read the PDF

Before you start planning.

Which app should we use?

Works in Microsoft Excel, Google Sheets and Apple Numbers. The kit was also tested in Google Sheets and in Apple Numbers on Mac, each with its own folder of files. Excel for Windows and Excel for the web have not been tested yet. No macros, scripts or add-ons. In Excel the formula cells are locked, so nobody overwrites them by accident. In Google Sheets and Numbers they are not locked, so type only in the yellow cells.

Can we plan together?

Share your own copy with your partner. Simultaneous editing in Google Sheets is still being checked for this release. Your guest data stays in the file or account you choose.

What can we send to our caterer?

Send them the Vendor brief tab: confirmed guests, tables, meals and dietary notes, saved as a PDF. It leaves out your budget and payments, and the guide shows how to save just that tab.

Can we use a phone?

Set it up on a computer. The vendor and guest tables are wide, and a bigger screen makes them easier to fill in.

Can we change the date or currency?

Yes. A date change updates the countdown and suggested task dates. Vendor payment dates stay as agreed with each vendor. Choose $, €, £ or another listed symbol. The file does not convert currencies.

What if it is not right for us?

A full refund within 14 days, no reason needed.

Illustrative wedding stationery and planning notes on linen

Keep the plan together.
Enjoy making it yours.

$47 USD · One payment

$47, plus applicable tax at checkout

Blank planner, completed demo and quick-start guide in Word and PDF. Works in Microsoft Excel, Google Sheets and Apple Numbers. Tested in Microsoft Excel for Mac, Google Sheets and Apple Numbers on Mac.

No subscription · Full refund within 14 days

Purchases are not available yet. You can explore the PDF demo.

See the demo (PDF)